Run your cleaning company from one calm screen.
krubase schedules every job, plots the fastest route, and puts an AI assistant on top of your clients, crews and documents — so your day runs itself and every answer is one question away.
An AI assistant that knows your business
Not a generic chatbot. The krubase assistant answers from your live schedule, your crews and your clients' documents — so anyone on the team can ask, and get the right answer.
Ask anything. It checks the real data.
“Who’s free Friday?” “What’s the gate code procedure at Northgate?” “How did this week track?” The assistant queries your schedule, staff, vehicles and uploaded documents in real time, shows you exactly what it checked, and answers like someone who’s worked there for years.
- Live answers from your schedule, crews, vehicles and clients
- Reads every site note, checklist and induction document you upload
- Private by design — answers stay inside your company, and the AI never sees contact details or pay
Everything your operation runs on, working together
No more spreadsheets, group chats and a whiteboard. krubase ties scheduling, routing, clients and crews into one connected system.
Routes that plan themselves
krubase orders every stop into the shortest, fastest run and re-routes the moment a job is added, cancelled or running late — so crews spend the day cleaning, not driving.
- Auto-sequenced multi-stop routes per crew
- Live re-routing around traffic and changes
- Turn-by-turn handed straight to the driver
Book clients in, in seconds
Drag a job onto the calendar and krubase finds the right crew, the right slot and the closest route. One-off deep cleans or weekly contracts — they recur automatically and never slip.
- Recurring contracts and one-off jobs
- Drag-and-drop crew and time assignment
- Automatic reminders to clients and staff
Every client, in full context
Sites, access notes, checklists, contacts, history and invoices live on one client record. Message them straight from the job, share before-and-after photos, and keep a tidy paper trail.
- Site notes, gate codes and checklists
- Client messaging and photo proof of service
- Full job and invoice history per site
Crews you can actually see
Know who's working, where they are and how their day is tracking. Assign crews, log timesheets from the field, and keep quality high with the task and honoring system on every job.
- Crew assignment and live availability
- Clock-in timesheets straight from the job
- Task checklists with honoring sign-off
And everything else the business needs
The back office runs in the same place as the field — no extra tools, no double entry.
Vehicle & fleet tracking
Assign vans to crews, watch them move in real time, and stay ahead of servicing, mileage and fuel.
Timesheets
Crews clock in and out at the job. Hours roll straight into payroll-ready timesheets with zero chasing.
Internal & client messaging
Talk to crews and clients in one thread per job — updates, photos and approvals, all on the record.
Tasks & honoring
Per-site checklists ensure nothing is missed, and honoring sign-off proves the work was done right.
Income & expenses
Invoice from completed jobs, track expenses against each crew and site, and see profit per contract.
Forecasting
See cash flow and capacity weeks ahead, so you know when to hire, buy a van or chase more work.
Up and running in three steps
Add your clients & crews
Import your client list, set up sites and access notes, and add your team and vehicles. Most companies are set up in an afternoon.
Let krubase build the day
Drop jobs on the calendar and krubase assigns crews and plots the fastest route automatically — then sends it to every driver.
Watch the day run
Track crews live, message clients, sign off tasks, and let timesheets and invoices flow into your books on their own.
Give your day back to your crews.
Start a free 14-day trial of krubase. No card, no lock-in — just a calmer, faster cleaning operation.